Posts Tagged ‘saving’

Drafts

This entry is part 32 of 35 in the series Green Belt

Gmail-Drafts
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When you think of drafts in Gmail, you probably think of the auto-save feature that comes along periodically, or the fact that you can save your draft and come back to it later to complete and send. Those are terrific features and I’d like to add a couple more neat ways to use drafts to be more effective with Gmail.

The first way is to use drafts to save notes. This idea was originally conceived before the introduction of Gmail tasks. While not as elegant and organized as Tasks, it can be used in a different way. The basic idea is to start composing your notes in a mail message, and save it as a draft. One idea is to save multiple copies, let’s say one for work ideas, one for home ideas, one for special projects, and so on. With the rich text formatting, Gmail makes a pretty nice note taking system, especially when you factor in Gmail’s search capability also looks in the Drafts folder.

The second neat way you can use drafts is for temporary file storage – even beyond the 20 MB limit! Let’s say you want to copy a file from one machine to another, but you don’t have a thumb drive, or an account with a file sharing service like DropBox. Begin by composing a message, attach a file of nearly any size, then click Save Now to save it as a draft. Login to another computer, login to your Gmail account, go to the Drafts folder, and click on your file attachment or right-click and select Save link as… to download your file to the second machine. When you are done with that draft, you can click Discard to have it removed completely.

Remember, drafts can be used for more than just a handy way to restore your work if your connection is interrupted. You can keep organized notes and file transfers using the same standard Drafts features.

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