Posts Tagged ‘contacts’

User Interface Update – Aug 2010

This entry is part 20 of 23 in the series White Belt

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If you’re a regular Gmail Podcast listener, you’ll notice that I recently updated the Contacts and Groups podcast to be more accurate with the current user interface. That was done just in time for Google to update the interface one more time. While most of the Gmail Podcast content is evergreen, every once in a while they do a feature update that renders some of this content obsolete. I just didn’t think it would be a week after I released a cast on groups.

So what’s new with the interface? At first glance, not much. If you look closer at the main page, you’ll see on the left, Mail, Contacts, and Tasks are now grouped together. If you hover over the Mail link, you’ll see a little dash appear to the right. Clicking that expands or collapses the trio of Mail, Contacts, and Tasks links to clean up your screen a bit. Also, Compose Mail is now a button instead of a link, and the other gadgets below the labels have been cleaned up.

The buttons and links at the top of the conversation index have also been cleaned up. Rather than links to select all, none, read, unread, starred, and so on, there is now drop down list to the left that has multiple selections. A nice touch in my opinion. Another nice touch that is often overlooked is the fonts. It’s subtle, but I think it gives Gmail a crisper look.

Finally, the main changes to this update in Gmail have been to the contacts and groups management. When you click on contacts, the three column display has been replaced with a list that looks more like the way conversations are managed in Gmail. Groups are applied like labels, although they are displayed on the far right of each entry instead of somewhere in the middle like conversation labels. Like the conversation index, a dropdown list is available above the list to the far left of the buttons to select all or none of your contacts. If you select one or more of your contacts, and go back to the conversation index, when you come back, those same contacts are still selected. Nice job Google developers! Some other very nice features like sorting by last name (available under the More Actions drop down list), and my favorite, keyboard shortcuts have also been added.

Clicking any one of the contacts presents a display that is significantly different than its predecessor. The layout includes all the standard fields you would expect, photo, name, phone, address, email. It also has a larger notes section and at the bottom of the left side there is an “Add” dropdown list that allows you to add additional fields in case someone has more than one email address, phone number, a nickname, or whatever. You can even create your own customer fields. And of course, there’s a link to display recent conversations with that contact which can really help with those old archived conversations.

As mentioned earlier, managing group membership with your contacts is now very similar to applying labels to your email conversations. If you are at the contact index, you can search, select, and use the Groups dropdown to apply or remove the groups you wish. I did a quick search for Jerry, came up with six hits, quickly selected all and created a new group called Jerry. Now if I want to send a quick message to all my contacts named Jerry, I compose a new message and start typing “Jerry” in the to field. Along with the six possibilities, I also get one with the suffix “(group)” and I send to all six at the same time.

From the Contact details screen just pull down the Groups list and select the groups you wish to apply or remove. You can even type a new name and create a new group, again much like labels.

You will probably notice that there is no Save Changes button on the contact screen. That’s because all changes to the contacts are now auto saved. Thank you again Google Developers.

And don’t forget about hitting “?” on the new contacts screen if you have shortcuts enabled in your settings to manage your contacts more effectively and efficiently.

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