Priority Inbox

This entry is part 35 of 35 in the series Green Belt

Sponsored by GotoAssist Express – Try it free for 30 days

Gmail is attempting to make your email easier to sort through by releasing a feature called Priority Inbox. I have to admit, at first I was skeptical of how this feature would work since I’m one of those people who generally keep their inbox to 10 items or less. A few times a day I go through my inbox and archive the reference information, delete the things I don’t want to see again, take action on the quick items, and mark the other actions for later action. That seems to work fairly well. “What value do I get with Google guessing at the importance of my incoming messages?” was my first thought.

Let me back up a bit. When your account is enabled with this feature, you will see a red message in the upper right by your login name indicating Priority Inbox has been turned on. If you like, there is a short video in the pop up window that helps explain the benefits of priority inbox. Click the “Try it now” button in that same pop up window. Once enabled, Gmail does a few things. First, it creates a new link on the left called Priority Inbox. The regular Inbox is still available just below that link. Second, it goes through your mail and makes some guesses at what mail is important to you and labels them as Important. Finally, the conversation index is divided in to four sections. By default, three of these are turned on. They are for messages labeled Important, Starred, and Everything Else. You can change these and even add a fourth section by going in the Settings under the Priority Inbox tab. You can also tweak a few of the other priority inbox settings from that same screen including the option to not show the priority inbox at all.

Like spam filters, the priority inbox needs to learn what’s important to you. Gmail has one of the best spam filters around and it’s these same methods that help learn and identify important email as well. If it gets something wrong, you can use the new + and – tags on the button bar just above the conversation index to help it get smarter. After only a few days and a few keystrokes, I’m noticing a marked improvement.

It is possible to abuse the priority inbox if you mark too many things important. What does “important” mean? That’s up to you. If you mark too many things important and find that 95% of all of your email is ending up in the Important section, then it has lost its value.

One other thing about priority inbox, I noticed that the shortcut keys g-i take you back to the priority inbox if you have it enabled. There doesn’t appear to be a shortcut for the standard inbox while priority inbox is around, but if you find one, let me know about it.

One final note, Google Voice has added email notifications for missed calls. This is not so much a quick tip, but an FYI . While this isn’t terribly useful for people with Android phones who see the missed call on their handset, it is nice if you are on your desktop where you can have the missed calls noted in your Google Voice inbox or emailed to you.

Series NavigationDefault Email ProgramMy Top Five Labs Features
Play

One Comment

  • Scott Reynolds says:

    Both Inbox and Priority Inbox are treated as labels. So, if you have Goto Label turned on, you can, for example, use g-l-Inbox to bring up your standard inbox. Whichever inbox you last view is the default for the g-i shortcut.

Leave a Reply